Withdrawal and Refund Policy
Review our policies for program and course withdrawals and refunds.
Avila University Arizona (AUA) is committed to ensuring compliance with all applicable federal, state, and accrediting body standards regarding refund policies. This Refund Policy aligns with the standards established by the Arizona Board for Private Postsecondary Education.
AUA reserves the right to amend this policy to reflect changes in regulatory statutes, guidelines, or accreditation standards. Any updates to the policy will be communicated to students prior to implementation, ensuring transparency and continued adherence to regulatory requirements.
Refund Policy Prior to the Commencement of Classes
Applicant Refund Policy for Non-Acceptance
If for any reason an applicant is not accepted by AUA, the applicant is entitled to a refund of all monies paid.
Three-Day Cancellation
Applicants who have been accepted by Avila University Arizona and provide written notice of cancellation through the MyAUA Student Portal within three business days (excluding Saturdays, Sundays, and federal or state holidays) of signing an Enrollment Agreement are entitled to a full refund of all monies paid. No later than 30 days of receiving the notice of cancellation, the school shall provide the 100% refund.
Cancellation After Three Days but Before the Start of Classes
Applicants who provide written notice of cancellation through the MyAUA Student Portal more than three business days after signing an Enrollment Agreement but prior to the commencement of classes are entitled to a 100% refund minus the application fee of $100. Refunds will be issued within 30 days of the cancellation request.
Refund Policy After the Commencement of Classes
Refunds are issued only for tuition when students officially withdraw within the refund period. Students must officially withdraw via the MyAUA Student Portal to qualify for a refund. Nonattendance or notification to instructors does not constitute an official withdrawal. Fees are non-refundable unless explicitly stated otherwise.
Refund Schedule
Course-Specific Withdrawals
Students wishing to add, drop, or withdraw from individual courses must complete a Change of Schedule Form, available via the MyAUA Student Portal. The date the form is submitted and processed determines any tuition adjustments. Refunds for course-specific withdrawals follow the timing outlined in the refund schedule above. Fees are non-refundable in cases of partial course withdrawals.
Additional Refund Considerations
Application Fee
The $100 application fee is dedicated to the administrative cost of processing all applications received. This fee is not refundable once the enrollment agreement has been signed, and more than three days have passed since signing date.
Book and Material Refunds
Students are responsible for purchasing required books and materials independently. Avila University Arizona does not refund the cost of purchased books or materials.
Refund Processing Timeline
Refunds will be issued within 30 days of the date of official notification by the student, or the date of the University's determination of administrative withdrawal.
Visa Implications for International Students
Withdrawing from classes, reducing your course load, or failing to attend may impact your visa status. It is the responsibility of international students to comply with all immigration requirements as specified by their visa type.
International students are strongly advised to consult with the Designated School Official (DSO) before initiating any withdrawal, leave of absence, or enrollment changes. The DSO can help assess how these decisions may affect your immigration status.
Avila University Arizona is not responsible for a student’s failure to comply with visa regulations. Students are encouraged to seek timely guidance from the International Student Office to understand the implications of their academic decisions.
Accreditation Compliance
This Refund Policy complies with the standards established by the Arizona Board for Private Postsecondary Education under R4-39-103(D)(3) and R4-39-103(F)(1)(a), ensuring transparency, equity, and fairness for all students.
The policy is accessible through the academic catalog, enrollment agreements, and the MyAUA Student Portal. Avila University Arizona reviews this policy periodically to ensure continued compliance with regulatory and accreditation requirements. Any changes to the policy will be communicated to students prior to implementation.
