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Privacy Policy

Who We Are

Avila University Arizona (“we”, “us,” or “our”) values your privacy and is committed to protecting your personal data.
Our website address is: https://arizona.avila.edu.

Key Terms

Personally Identifiable Information (PII)
Information that can be used to identify an individual, such as name, email address, phone number, billing and shipping addresses, user ID and password, credit card details, IP address, and session data.
Cookies
Small text files stored on a user’s device by a website to retain user preferences and enhance website functionality, such as remembering login details or tracking user activity.
Embedded Content
Content originating from external websites, such as videos, images, or articles, which behaves as though the user has visited the external website directly, potentially collecting data or tracking interactions.
Analytics
Tools and methods used to collect, analyze, and report data about website usage to improve services and user experiences. This data is typically aggregated and non-identifiable.
Directory Information
Publicly shareable information about students, such as name, major, academic honors, degrees awarded, and dates of attendance, unless the student opts out of its release.
FERPA (Family Educational Rights and Privacy Act)
A U.S. federal law that grants students certain rights regarding their educational records, including the right to access, amend, and control the disclosure of their records.
Legitimate Educational Interest
A school official’s need to access educational records to perform professional responsibilities, such as teaching, advising, or administrative tasks.
Third-Party Hosting Vendors
External service providers contracted to store data on their servers on behalf of an organization.
Data Retention
The practice of storing data for a defined period, which in this policy includes indefinite retention of comments and user profile data unless explicitly deleted by the user.
Privacy Responsibilities
Actions users are expected to take to safeguard their information, including securing passwords, logging out after use, and maintaining updated antivirus software.
Lawfully Issued Subpoena or Court Order
A legal document requiring the release of information, with specific provisions for notifying the individual concerned unless exceptions apply.
Emergency Situations
Circumstances under which personally identifiable information may be disclosed without consent to protect health and safety.
Opt-Out
The right of individuals to request that certain types of their information, such as directory information, not be shared without their explicit consent.
Automated Spam Detection Service
A system used to filter and manage spam by analyzing data such as IP addresses and browser details associated with user interactions.
Notice to European Union Users
A declaration regarding the transfer and use of personal data from the EU to the U.S., in compliance with applicable data protection laws.

What Personal Data We Collect and Why

Avila University Arizona (“we” or “us”) values its visitors’ privacy. This privacy policy summarizes what information we might collect from a registered user or other visitor (“you”), and what we will and will not do with it.

Please note that this privacy policy does not govern the collection and use of information by companies that Avila University Arizona does not control, nor by individuals not employed or managed by Avila University Arizona. If you visit a website that we mention or link to, be sure to review its privacy policy before providing the site with information.

It is always up to you whether to disclose personally identifiable information to us, although if you elect not to do so, we reserve the right not to register you as a user or provide you with any products or services. “Personally identifiable information” means information that can be used to identify you as an individual, such as, for example:

Your name, company, email address, phone number, billing address, and shipping address
Your Avila University Arizona user ID and password (if applicable)
Credit card information (if applicable)
Any account-preference information you provide us
Your computer’s domain name and IP address, indicating where your computer is located on the Internet
Session data for your login session, so that our computer can ‘talk’ to yours while you are logged in

Comments

When visitors leave comments on the site, we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help with spam detection. After approval of your comment, your profile picture (if provided) may be visible to the public in the context of your comment.

Media

If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Contact Forms

If you use a contact form on our site, we collect the data you provide, such as your name, email address, and message content, to respond to your inquiry. We do not use the information submitted through contact forms for marketing purposes without your explicit consent.

Cookies

If you leave a comment on our site, you may opt-in to saving your name, email address, and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me,” your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after one day.

Embedded Content from Other Websites

Articles on this site may include embedded content (e.g., videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website. These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

Analytics

We use analytics tools to better understand how visitors interact with our website. This data helps us improve our services and user experience. The information collected is generally aggregated and does not personally identify individual users.

If you do provide personally identifiable information to us, either directly or through a reseller or other business partner, we will:

Not sell or rent it to a third party without your permission—although, unless you opt out (see below), we may use your contact information to provide you with information we believe you need to know or may find useful, such as news about our services and products and modifications to the Terms of Service;
Take commercially reasonable precautions to protect the information from loss, misuse, and unauthorized access, disclosure, alteration, and destruction;
Not use or disclose the information except:
- As necessary to provide services or products you have ordered, such as providing it to a carrier to deliver products you have ordered;
- In other ways described in this privacy policy or to which you have otherwise consented;
- In the aggregate with other information in such a way so that your identity cannot reasonably be determined (for example, statistical compilations);
- As required by law, for example, in response to a subpoena or search warrant;
- To outside auditors who have agreed to keep the information confidential;
- To a successor organization in the event of a merger, acquisition, bankruptcy, or other sale or disposition of all or a portion of Avila University Arizona’s assets. The successor organization’s use and disclosure of your personally identifiable information will continue to be subject to this privacy policy unless (i) a court orders otherwise, for example, a bankruptcy court; or (ii) the successor organization gives you notice that your personally identifiable information will be subject to the successor organization’s own privacy policy, along with an opportunity for you to opt out (which may cause you not to be able to continue to use the www.arizona.avila.edu website). If you submit personally identifiable information after such a transfer, that information may be subject to the successor entity’s privacy policy;
- As necessary to enforce the Terms of Service;
- As necessary to protect the rights, safety, or property of Avila University Arizona, its users, or others; this may include (for example) exchanging information with other organizations for fraud protection and/or risk reduction.

How Long We Retain Your Data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What Rights You Have Over Your Data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where We Send Your Data

Visitor comments may be checked through an automated spam detection service.

Your Contact Information

For privacy-related inquiries, please contact us at: privacy@arizona.avila.edu

External Data Storage Sites

We may store your data on servers provided by third-party hosting vendors with whom we have contracted.

Your Privacy Responsibilities

To help protect your privacy, be sure:

Not to share your user ID or password with anyone else;
To log off the Avila University Arizona website when you are finished;
To take customary precautions to guard against “malware” (viruses, Trojan horses, bots, etc.), for example, by installing and updating suitable anti-virus software.

Notice to European Union Users

Avila University Arizona’s operations are located primarily in the United States. If you provide information to us, the information will be transferred out of the European Union (EU) to the United States. By providing personal information to us, you are consenting to its storage and use as described herein.

Information Collected from Children

You must be at least 13 years old to use Avila University Arizona’s website and services. Avila University Arizona does not knowingly collect information from children under 13. (See the [U.S.] Children’s Online Privacy Protection Act.)

Changes to This Privacy Policy

We reserve the right to change this privacy policy as we deem necessary or appropriate because of legal compliance requirements or changes in our business practices. If you have provided us with an email address, we will endeavor to notify you, by email to that address, of any material change to how we will use personally identifiable information.

Questions or Comments?

If you have questions or comments about Avila University Arizona’s privacy policy, please contact us at:

Avila University Arizona

15150 W Park Pl, Goodyear, AZ 85395, United States privacy@arizona.avila.edu

Family Educational Rights and Privacy Act (FERPA)

The Family Educational Rights and Privacy Act affords students certain rights with respect to their education records. These rights apply to all students in attendance at a post-secondary institution. These rights include:

The right to inspect and review the student’s education record. Students should submit to the Registrar’s Office a signed written request that identifies the record(s) they wish to inspect. Arrangements for access will be made within 45 days of the day the University receives the signed written request for access. The student will be notified of the time and place where the records may be inspected.
The right to request the amendment of the student’s education records that the student believes are inaccurate, misleading, or in violation of the student’s right to privacy. Students may request an amendment to the educational record by submitting a request in writing to the Registrar’s Office. The request must state the specific portion of the education records the student believes is inaccurate, misleading, or in violation of their privacy rights and, if appropriate, state the correct information that should be in the records. After a review of the student’s request, the student will receive a decision in writing. If the University decides not to amend the record as requested by the student, the notification to the student will advise the student of his or her right to a hearing, and the hearing procedures. NOTE: The Family Educational Rights and Privacy Act was not intended to provide a process to be used to question substantive judgments that are correctly recorded. Under this, students may not request amendments to grades that are recorded as issued by the faculty, outcomes to disciplinary hearings, reflections, or judgments recorded as part of an evaluation process, or other judgments correctly recorded. Students must refer to other institutional procedures to address these concerns.
The right to limit disclosures of some personally identifiable information contained in the student’s education records. To release personally identifiable information, the student must provide a signed request/release to the appropriate office. FERPA does allow the release of personally identifiable information under the following conditions:
- Directory information. Avila University Arizona has identified the following information as directory information that may be released without a student’s written consent: verification of enrollment status (full-time, part-time, graduate, undergraduate, and classification), name, major and minor field of study, academic honors, degrees awarded, dates of attendance, participation in campus activities and sports, weight and height (only if a member of an athletic team), most recent educational agency or institution attended, hometown, and photograph. Student addresses, email addresses, and telephone numbers will be released without the student’s consent only in connection with campus events and to persons with a legitimate reason. Students have the option to opt-out of the release of all or part of directory information. This request must be provided in writing to the Registrar’s Office no later than the second week of the semester. Signed written requests to limit the release of directory information must be received in the Registrar’s Office by the end of the second week of the semester and will remain in force until rescinded in writing.
- School officials with legitimate educational interests. At Avila University Arizona, a school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility. This school official may be in an administrative, supervisory, academic, research, or support staff position, a person or company with whom the University has contracted, a person serving on the Board of Trustees, or a student serving on an official committee or assisting another school official in performing his or her tasks. The Registrar is responsible for determining if a person has a legitimate educational interest to view education records. The Registrar’s Office will determine legitimate educational interest for disciplinary records.
- Officials at another school or institution to which a student seeks or intends to enroll.
- Parents of dependent students. Before Avila University Arizona can release any personally identifiable information for a dependent student, the parent must provide proof of dependency. This must be provided each year to show continued dependency.
- Lawfully issued subpoena or court order. Upon receipt of a lawfully issued subpoena or court order, FERPA requires the institution to notify the student at the student’s last known address. The student will be allowed 10 working days to block disclosure if they choose. (Blocking disclosure would require the student to obtain legal counsel at their own expense.) Exceptions to the wait time for disclosure are only in the event of a Grand Jury Subpoena OR if the judge has ordered that the request not be disclosed to the student prior to the release of the information.
- Emergency Situations.
- To authorized representatives of the Comptroller General of the United States, the Attorney General of the United States, or The Secretary.
- State and local educational authorities.
- In connection with financial aid for which the student has applied or which the student has received. This information is released if the information is necessary for such purposes as to determine eligibility for the aid, determine the amount of the aid, determine the conditions for the aid, or enforce the terms and conditions of the aid.
The right to file a complaint with the U.S. Department of Education concerning alleged failures by the University to comply with the requirements of FERPA. Complaints should be filed in writing to the following address:

Family Policy Compliance Office

U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202-5920

As of January 3, 2012, the U.S. Department of Education’s FERPA regulations expand the circumstances under which your education records and personally identifiable information (PII) contained in such records—including your Social Security Number, grades, or other private information—may be accessed without your consent. Federal and State Authorities may access records and PII without consent to evaluate education programs or perform certain research. They must secure data protection and use-restriction agreements with the authorized entities that receive your data.